Part-Time Event & Administrative Coordinator

Part-Time Event & Administrative Coordinator

Job Summary:
The Part-Time Event & Administrative Coordinator will support the planning and execution of Chamber events while providing essential administrative assistance to the President & CEO. This entry-level position offers an excellent opportunity to gain hands-on experience in event coordination and nonprofit administration, with potential for growth within the organization. The ideal candidate is highly organized, detail-oriented, and eager to learn in a dynamic environment.

Key Responsibilities:

Event Coordination Support:

• Assist with Event Planning: Help prepare for events by coordinating logistics, communicating with vendors, and organizing event materials.

• On-Site Event Support: Provide hands-on assistance during events, including setup, registration, guest support, and breakdown.

• Follow-Up Activities: Send thank-you emails, gather feedback, and support post-event evaluations.

Administrative Duties:

• Office Support: Answer phone calls, respond to emails, and manage general inquiries professionally and efficiently.

• Data Entry: Maintain accurate records in the Chamber's CRM and support the  President & CEO with data entry, processing and management.

• Event Promotion: Create and post events and flyers within the Chamber’s CRM system.

• Document Preparation: Assist in creating presentations, flyers, and other materials as needed.

• Scheduling & Coordination: Help schedule meetings, prepare support materials and send out notifications as directed by the President & CEO.

Project Management:

• Task Management: Maintain checklists and timelines to ensure projects and events stay on track.

• Detail Follow-Up: Monitor tasks and deadlines, providing reminders to the team as needed.

Skills & Qualifications:

• High school diploma or equivalent required; college coursework in Event Management, Marketing, Business, or a related field is a plus.

• Strong organizational skills with attention to detail and accuracy.

• Excellent communication skills, both verbal and written.

• Ability to manage multiple tasks and prioritize effectively.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with learning new software.

• Positive attitude, proactive approach, and willingness to learn.

• Flexibility to work occasional evenings and weekends for events.

Compensation & Benefits:

• Competitive hourly wage based on experience.

• Opportunities for professional development and growth within the Chamber.

• Flexible schedule with a supportive team environment.

How to Apply:

Submit your resume and a brief cover letter outlining your interest in the role and relevant experience.